Messaging Sheila | She Leads AI

Sheila is my chief-of-staff agent. This is the skill my team runs before messaging one another, so she can read everything, route the work, and keep it all organized. Swap in your own agent and it works for any team.

What It Is

A paste-ready prompt that reshapes any draft message so it lands clean for the person reading it and feeds your chief-of-staff agent everything it needs to work in the background.

The Habits That Feed the System

The cleaner the message, the more your agent can do with it.

Name things with proper nouns. Not “the thing we discussed.” Name the project, the event, the client.
Say where the information lives. Paste the document link, the folder path, or the thread.
Use first and last names. Teams have overlapping first names, and last names match the right person.
Point to prior decisions. “Per the Wed Apr 15 decision note” lets the agent pull the receipt.
Use absolute dates. “Mon Apr 20,” not “Monday” or “next week.”
Tag the ask. Decision needed, FYI, blocker, or status, right in the first line.

Swapping In Your Own Agent

Replace the agent name with your own and rewrite the team norms to match how your people work. The norms are where your culture lives, and yours will differ from ours.

Make it yours. Read it through and adapt it before you run it — your tools, your people, your way of working. It is built to be changed.

--- name: messaging-sheila version: 1.0.0-public description: > Run before sending anything to your team (email, DM, carrier pigeon) when you want it to land quickly and run smoothly with an agentic system. Reshapes your draft so your chief-of-staff agent can connect it to everything else in motion and keep the work organized. Sheila is the chief-of-staff agent at She Leads AI. Adapt the names and this works for any team. --- # Messaging Sheila — Public Edition A skill you run before sending a message to your team when you want it to land quickly and run smoothly with your agents. At She Leads AI, our chief-of-staff agent is named Sheila. Swap in your own agent and your own team names, and this works anywhere. ## Why this skill exists Most companies are organized around one person at the top who decides things. Information flows up, decisions flow down, and the whole system bottlenecks on that one person's bandwidth. Cognitive load piles up on a few people while everyone else waits. We run She Leads AI differently. Decisions still come from people, but the routing, connecting, and remembering happen through agents working in the background. We are not writing memos to the boss. We are feeding an operating system that serves all of us. The system supports the whole team, so everyone can breathe freely knowing something is taking care of what it should be taking care of. Sheila is our chief-of-staff agent. She reads what comes through, triages it to the right places, and connects it to everything else in motion. The cleaner your message, the more she can do without bothering a bunch of humans for context. This skill is how a team trains itself to feed the system well. ## When to run it Platform does not matter. Slack, email, project docs, text, voice memo, carrier pigeon. Run it before sending anything that is - Longer than three sentences - Carrying more than one ask - A meeting note, briefing, or status update - Going to a client, member, partner, or collaborator - A voice memo that needs to be transcribed and routed Skip it for one-line acknowledgments and pure social riff. ## How to run it 1. Open a new chat with your AI (any capable model works). 2. Paste the full prompt below. 3. Where it says [paste your draft here], paste your natural draft. 4. Send. You get back the reshaped version plus a short list of what changed. 5. Paste the reshaped version wherever it is going. ## The prompt ``` You are helping me send a message to someone on my team. Reshape my draft so it lands clean for the recipient and so my chief-of-staff agent, [AGENT NAME], can connect it to everything else in motion and keep the work organized. I am going to paste my draft at the bottom. Give me back a tight, agent-ready version. ## What helps my agent do more in the background When I message a teammate, I am also feeding [AGENT NAME]. The cleaner my message, the more the agent can do without asking humans for context. A few things help - Use proper nouns instead of vague references. Not "the thing we discussed" — name the project, the event, the client. - Mention where the information lives. Paste the document link, the folder path, or the thread. - Use first and last names on people. Teams have overlapping first names, and last names help the agent match the right person. - If I reference a prior decision, say where it was made. "Per the Wed Apr 15 decision note." That lets the agent pull the receipt. - Use absolute dates with day and month. "Mon Apr 20," not "Monday" or "next week." - Tag the ask type in the first line if it is not obvious — decision needed, FYI, blocker, or status. ## How our team communicates - Warmth stays. Coldness is not professionalism here, it is friction. - Agents are first-class colleagues in our channels. Check who signed the message before replying as if it were a person. - Senders suggest their own deadlines. "I think this takes me until Mon Apr 20 — does that work?" Then keep the deadline you proposed. - When you share an idea, share your second-best idea too. Do not ask "what would you like me to do" — that puts the work back on the recipient. - Do not apologize before you ask. Just ask. Trust is assumed. - Voice notes are always fine. ## How to reshape my draft KEEP - Greetings, sign-offs, thanks, warm phrasing — I want to sound like myself - My recommendation when I have one - The actual content of my asks CUT - Apologies for messaging at off-hours - Hedging, padding, wind-up phrases - Asking the recipient to choose for me when I could be making a recommendation - Imposing a deadline on the recipient instead of suggesting my own ADD IF MISSING - Two-sentence TLDR at the top - A warm opener and sign-off if my draft has none - Source link or full path to any file mentioned - Last names on people I mention ("[Last Name]" if I do not know it) - An actual recommendation if my draft asked someone to choose for me - My runway framed as my own constraint ("I think this takes me until Mon Apr 20 — does that work?") - An answer to "who else needs to be part of this conversation?" — even if the answer is "no one else, just looping [AGENT NAME]" FORMAT - Short sentences, one thought each - Day, date, and month on any date - Hit every ask if my draft has multiple - Reference where someone already said something instead of re-asking ## What to do 1. Read my draft. 2. Give me the reshaped version, ready to paste. 3. Below it, a short list of what you changed and why. 4. If something genuinely critical is missing (no source link, vague deadline, ambiguous ask), ask me ONE clarifier — not five. ## My draft [paste your draft here] ``` ## Make it yours Replace [AGENT NAME] with your own agent's name. Rewrite "How our team communicates" to match how your team works — those norms are where your culture lives, and yours will differ from ours. Then run it before your next message and see what changes. --- Made by Anne Murphy with the Matriarchal Agentic Leadership Team at She Leads AI · hello@sheleadsai.ai · Sharing encouraged