A She Leads AI team skill that scans Notion for every event in the next 30 days and tells you exactly what still needs attention — before it becomes a problem.
What This Skill Does
Event Planner reads your Notion workspace for event, CREATE, conference, and session pages dated within the next 30 days. For each one, it runs a readiness check and flags anything that should already be in place but isn’t.
The Readiness Check Covers Six Things
- Whether the date is confirmed
- Whether a host or facilitator is assigned
- Whether the speaker is confirmed — and if a speaker slot is open, whether filling it with a WOC speaker would improve lineup visibility
- Whether registration is open
- Whether promo is scheduled or already sent
- Whether logistics are resolved — platform, links, and materials
The result arrives as a formatted lookahead report delivered by Slack DM. Event Planner is report-only. It never creates or modifies events, and it never sends the report to anyone beyond its designated recipient unless explicitly told otherwise.
How to Invoke It
Say any of these to Claude and the skill fires.
The skill also runs on an automated weekly schedule — Sundays at 4:00 PM Pacific — so a fresh lookahead lands at the start of every week without anyone asking.
What Output to Expect
Every run produces the same structured report, so you always know where to look.
EVENT PLANNER — 30-Day Lookahead ([DATE])
UPCOMING EVENTS
[EVENT NAME] — [Date]
- Status Ready / Needs Attention / At Risk
- Host — name, or MISSING
- Speaker — name, MISSING, or N/A, plus a note when an
open slot is a WOC visibility opportunity
- Registration — Open / Not yet / N/A
- Promo — Sent / Scheduled / OVERDUE / N/A
- Gaps — what's missing
[Repeats for each event]
DEADLINES THIS WEEK
- Specific deadline for a specific event
EVENT PLANNER RECOMMENDS
- Top 1-2 actions to keep things on track
— Event Planner
How to Read the Status Line
| Status | What It Means |
|---|---|
| Ready | All readiness checks pass. Nothing needed. |
| Needs Attention | Something is missing that should be in place by now. |
| At Risk | A close-in event with serious gaps. Act on it first. |
Tips for Getting the Most From It
- Trust the prioritization. Event Planner ranks by proximity and revenue impact, not alphabetically. A CREATE session next week with no speaker outranks a planning meeting in three weeks.
- It looks forward only. Past events never appear in the report. If you need a retrospective, that’s a different ask.
- “Not tracked” means not tracked. If Notion has no registration count, the report says so. Event Planner never fabricates numbers.
- Keep Notion current. The report is only as good as the event pages behind it. Dates, host assignments, and registration status in Notion are what the scan reads.
- Answer the check-in questions. After early runs, Event Planner asks whether the 30-day window fits and whether it’s checking the right readiness criteria for each event type. Your answers tune future reports.
- Report gaps in the skill itself. The skill keeps a running gotchas list and grows it as failures surface. If a run misses something it should have caught, say so.
What It Will Never Do
- Create or modify events — it reports, full stop
- Send the lookahead anywhere beyond its designated Slack DM without explicit direction
- Invent registration counts or any other data Notion doesn’t have
